Executive Assistant

Location: Oakbrook Terrace, IL, ,
Date Posted: 03-10-2016

Job title: Executive Assistant
Duration : 24+ months
Location : Oakbrook Terrace IL

ing and directing visitors, word processing, creating spreadsheets/presentations and filing. Maintain administrative systems, procedures, policies and monitor administrative projects. Monitor Director’s calendars for the following day, and print all meeting invitation attachments – place in mailbox or in office. Prepare and distribute reports (Compliance and Training, Material Check Report, AAA Report) as contained in Job Aides. Review weekly CAPCO report for expiring assignments and complete following the procedures contained in the Job Aide. Compile expense reports in Concur; book travel as requested, also in Concur. Process invoices for payment in AssetSuite 8 as assigned by Department Directors or Manager(s). Coordinate meetings as requested, including food orders. Coordinate monthly Pre-PRC initial and overflow meetings, sending out monthly reminders. Maintain accurate #PM e-mail distribution lists, adding and removing personnel as directed. Prepare and send “People On the Move” announcements as directed for new hires, internal transfers and promotions. Place service and work orders for building maintenance and repair by contacting facilities. Ordering office & kitchenette area supplies for team. 
Provide back-up Executive-Level and Admin Support as requested to accommodate vacation schedules, sick time, etc

Analytical Office Administrator 
Performs administrative and office support activities for multiple directors and managers. Duties may include, fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets/presentations and filing. Maintain administrative systems, procedures, policies and monitor administrative projects. Monitor Director’s calendars for the following day, and print all meeting invitation attachments – place in mailbox or in office. Prepare and distribute reports (Compliance and Training, Material Check Report, AAA Report) as contained in Job Aides. Review weekly CAPCO report for expiring assignments and complete following the procedures contained in the Job Aide. Compile expense reports in Concur; book travel as requested, also in Concur. Process invoices for payment in AssetSuite 8 as assigned by Department Directors or Manager(s). Coordinate meetings as requested, including food orders. Coordinate monthly Pre-PRC initial and overflow meetings, sending out monthly reminders. Maintain accurate #PM e-mail distribution lists, adding and removing personnel as directed. Prepare and send “People On the Move” announcements as directed for new hires, internal transfers and promotions. Place service and work orders for building maintenance and repair by contacting facilities. Ordering office & kitchenette area supplies for team.
 
Provide back-up Executive-Level and Admin Support as requested to accommodate vacation schedules, sick time, etc
Thanks & Regards,

Wajid | Technical Recruiter
Global Nest
An E-Verify Company.
Voice:(732) 333-4382 I Fax: (732) 479 -1321
E-mail: wajid@globalnest.com
Web: www.globalnest.com
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